Educational Initiative Coordinator

Position Summary: The Educational Initiative Coordinator is responsible for structuring and implementing educational programming for GEMS members. The Educational Initiative Coordinator will provide individual educational case management for all GEMS members in coordination with their assigned Support Services Coordinator, implement internal educational and job-readiness programming, related events and activities, and develop and maintain partnerships with schools, and educational and vocational programs. This position is also responsible for managing the volunteer tutors, and will support with the day-to-day responsibilities and staffing of the drop-in center, including engaging with members.

Educational Case Management

  • Meet monthly with Support Services Coordinators to determine member educational readiness, process internal referrals and track progress.
  • Create and implement pre-education plans with members who are not ready to enroll in the appropriate grade or program.
  • Enroll members into the E.I. program and meet regularly to assess their educational needs and goals, and create a plan within their existing Individual Service Plans.
  • Assist members in registering and enrolling in schools or programs, and applying for financial aid.
  • In conjunction with members’ Support Services Coordinators, utilize a team approach to provide regular check-ins, case management and advocacy.
  • Track and document incremental progress toward the achievement of member-identified educational goals tied to key program outcomes.
  • Provide referrals and follow-up for individualized tutoring within GEMS; track member attendance and topics covered.
  • Provide well-informed referrals and follow-up for services GEMS cannot provide.
  • Provide crisis intervention services during and after regular work hours as needed.
  • Distribute and track financial incentives, including monthly Metrocards.

 Educational Programming

  • In coordination with the Youth Development Coordinator and Program Director, plan and facilitate weekly, developmentally-appropriate and engaging educational and job-readiness group activities; plan Educational Initiative Ceremonies and related events.
  • In collaboration with Program Director and Youth Development Coordinator, support volunteer tutor recruitment, training and follow-up.
  • Manage GEMS volunteer tutoring program to ensure consistent scheduling and appropriate programming; serve as liaison between members and volunteer tutors.
  • Develop and review partnerships with schools, and educational and vocational programs members regularly attend and receive services from, and provide advocacy, training and intervention appropriately.
  • Research and compile a list of schools, and educational and vocational training programs that are better positioned with resources and services to support the challenges faced by members.
  • Research and compile a list of scholarships and financial resources which commonly apply to GEMS members (foster care, homeless youth, etc.), and a list of internships and employment opportunities across a variety of experiences which members are qualified for.
  • Manage and edit the Education and Vocational Resource Binder, and all program manuals and contracts.

Administrative Duties

  • Attend weekly supervision meetings and bi-weekly programs meetings.
  • Attend weekly all staff, case conferencing or professional development meetings, and retreats and trainings as needed.
  • Responsible for data collection, documenting and reporting on program outcomes, outputs and quality indicators into the data management system, Apricot; evaluate the effectiveness of the Educational Initiative program and use results to improve.
  • Track financial incentives (including monthly Metrocards), process internal scholarship/grant applications, and complete check requests and expense reports in a timely manner.
  • Support with the day-to-day responsibilities and staffing of the drop-in center, including but not limited to, engaging with members, supporting or facilitating Youth Development groups, supporting with homework, job searches, etc., staffing the front desk, assisting with donations and basic needs, etc.

 Additional Qualifications:

  • Bachelor’s degree in social work, education or related social and/or human science field. Master’s Degree a plus.
  • At least 3 years of experience in program management.
  • Ability to administer youth programs.
  • Have strong experience in youth development, educational, job-readiness and/or leadership programming
  • Exhibit an understanding of CSEC and trafficking.
  • Exhibit dedication to young women’s health and development.
  • Have experience working with diverse population, including low income families and people affected by trauma.
  • Be creative and innovative.
  • Exhibit strong writing and verbal skills.

Job Competencies

Attention to Detail Attitude Toward Others Emotional Control
Empathetic Outlook Excellent written and verbal communication Flexibility
Following Directions Initiative Meeting Standards
Multitasking Personal Accountability Project/Task and Goals Focus
Respect for Policies Team Player


Behavioral Competencies

Adaptable Organized Workplace


GEMS Core Values

Development Grounded Trauma Informed Culturally Competent
Gender Responsive Strengths Based Social Justice Oriented


GEMS Principles

Survivor Leadership Transformative Relationship


How to Apply:

Please email on PDF or MS Word format a cover letter explaining why you would like to work at GEMS and how your experience and expertise will help us carry on with our mission; also send resume and salary requirement with Educational Initiative Coordinator in the subject line to our Operations Department  WE WILL BE REVIEWING ONLY THOSE RESUMES WITH SALARY REQUIREMENT INCLUDED.  No phone calls please!