The Contracts Manager will maintain and review private, Federal, State and City contracts and grant applications, ensure grant and contract compliance, authorize payments, support the Fiscal Director in the preparation of fiscal reports (monthly & quarterly vouchers, monthly revenue/expense reports, cash flow projections, proposal budgets, etc.), and support the Program Director in the preparation of outcomes and quantitative program reports.
•Manage Federal, State and City awards, contracts and private grants on a day to day basis for a number of different programs
•Prepare renewal applications
•Execute contractual agreements with funding sources and coordinate all mandated data collection
•Prepare, monitor and modify grant budgets and periodic billing reports for all grant close-out documentation.
•Monitor project expenses against revenues on monthly basis
•Reviews all grant contracts for consistency with proposals submitted and for compliance requirements.
•Alerts Program and Finance departments of any special requirements.
•Coordinate the signing of contracts and maintains files of original contracts.
•Coordinates program and other required reports to public funders.
•Work with Finance, Development, and Program Services departments, develops and maintains reporting systems to meet all requirements.
•Maintains master file for assigned grants.
•Verify that invoices for spending on publicly funded projects are correctly coded. Reviews entries to special purpose funds to ensure accuracy of entries and creates correcting journal entries (if required).
•Prepare proposal budgets in conjunction with Program and Finance staff
•Prepares and submits periodic billings and budget modifications.
•Performs other duties or special projects as directed by Supervisor
• Support Human Resources with contract-specific positions including development of position descriptions, interview and hiring of candidates, development and implementation of HR policies .
– 4+ years of financial/operational management experience, preferably in a nonprofit environment, including working knowledge In-depth experience with governmental funding sources is essential.
Ideal candidate will come out of a mission driven environment with multiple sources of revenue.
-Ability to adapt to a continually evolving environment and thrive in an autonomous and deadline-oriented workplace.
of the public sector and/or demonstrated interest in non profit management
– Strong commitment to building a highly professional and smoothly run organization.
-Demonstrated knowledge of nonprofit accounting and computerized accounting systems, and experience with financial related software (spreadsheets, accounting packages).
-Solid organizational skills, including the ability to process detailed information accurately and efficiently.
-Ability to organize facts and present information and figures in a clear, concise and logical manner, both orally and in writing.
-Ability to coordinate multiple tasks, manage details and produce results in a fast-paced, constantly changing environment.
-Strong interpersonal skills and ability to work with multiple constituencies including staff, youth, vendors, board members and the public
-Collaborative nature; enthusiastic learner; flexible approach.
How to Apply:
Please send a cover letter explaining your specific interest in GEMS along with a resume to:
Please put Contracts Manager in the subject line of your email.
Applicants who do not follow these requirements will not be considered.
No phone calls please!